Managing Your Address Book

Each website has an online address book that is only viewable to the website manager. The book is one of the tools you can use to keep access critical information online. Keeping contact information on your website provides you full access to that information anyplace you have internet access.

You can add up to 20 custom fields so the address has the exact information you want to suit your business or organization.

To add custom fields:
Under the Address Book Management there should be a link to [ Add Custom Fields ]. This will allow you to add up to 20 custom fields making your database unique and extremely useful. The page will have 20 form fields. Simply add the names of the the fields you want to add and click the submit button.

For example, you want to include the customers birthday so you can send them a birthday card. You can name the field anything you wish, but you will want to know what it is, so don't use abreviations or codes. We would suggest simply "Birthday".

When you add any new records, the new Field will appear on the page. It is important to get the fields configured before you add records so you do not have to go back and edit old records. Adding new fields will not damage old records, but the fields will be blank, untill you add the information.

Searching the Address Book:
Under the Address Book Management there should be a link to [ Search Addresses ]. The link will take you to a search form. The form will allow you to search all your records for a keyword or limit to one field.

If you know the persons first name, you can narrow your search to first names and return only records with a match. But if you search all fields, you could get any match that includes the name string. For example, search ALL fields for "BOB" might return "JOE at 123 BOB Street".

Modify Records:
To modify a record, you must first find the record sing the search. The search will display all the information in that record followed by 2 links [Modify] [Delete]. To modify the record, click the Modify link and the information will be displayed editable text boxes. Simply make the changes or add new information and submit the changes. The record is updated.

Add Records:
Under the Address Book Management there should be a link to [ Add Entry ]. Clicking that link will bring up a blank form. Just fill in the information you want to save and submit the form. A new blank form will appear and you can continue to add new records.